Pink Party Planning

The Pink Party Planning Meeting
Tuesday May 26th, 2009


On May 26th a few members of the 911 Angels came together and began brainstorming ideas for our upcoming Benefit Party. Here are the facts:

Party Name will plain and simply be "The Pink Party"
The Pink Party will be held on Friday June 26th from 5pm-11pm at The San Jose POA Hall.
Tickets are $25 per person and includes dinner, dancing and all you can drink (wow)
Tickets for kids ages 6-16 will be $10 and kids 5 and under are free.
It's a family event and I don't want to discourage people from coming if they cannot find childcare but if they ask, encourage them to leave the kiddies at home so they can have a "grown up night" to let loose and enjoy the evening.
Dress Attire will be "party wear" ... in pink and black !!! but for certain a whole lotta pink - think cocktail dresses and boas, pink wigs and glamour !!!
911 Angels should plan to arrive early (3:30 pm to start setting up decorating, silent auction, food and kitchen and bar)



Team Committees:

Decoration and Entertainment: Marie Silva Martinez, Sandra Stultz, Kimberly Azucena, Teresa Zagalo, Wazhma Ormal
Dinner / Kitchen: Tiara delaChevrotiere, Jordan Garcia, Mia Mercado
Bar and Beverages: Jennifer Hern, Martha Chavez, Margo Flores
Silent Auction: Tara Doxie, Linda Doering, Jennifer Tuck, Jennifer Burnham, Todd Ferreira, Nicole Dzuiba
Raffle: Paula Gallagher, Carla Lowry, Jennifer Arata, Coco and Rudy Salazar,
Tickets and Door: Margaret Wiley, Lori de los Santos, Jennifer Burnham, Tara Doxie
Tshirts: Alex Doxie
Site Coordinator: Tara Doxie

ps. if you werent at the meeting and think another committee would be a better fit for you, contact me asap please.


Decoration and Entertainment:
The decorating committee will be in charge of ensuring all 26 round tables are covered with some type of centerpiece and decorating the hall in PINK. If you have any ideas or resources that we can utilize, please contact Marie Silva who will be heading up that committee. Marie is working with Lance Otani who has volunteered to Emcee the night for us. He is working on getting a DJ to donate their time for our event. We talked about other forms of entertainment as well .. dance performances, comedy acts etc. If you have any ideas, again email Marie directly.

Dinner / Kitchen:
The dinner and kitchen committee will be responsible for preparing the events dinner and working in the kitchen.
My sister and her husband Ron who is an incredible cook have volunteered to do the cooking for us. I originally suggested a simple Spaghetti dinner but Ron said that was too boring! hhahahah figures.. he will more than likely whip up some wonderful italian dish but that is still to be determined. For now, to assist in the funding of the food we have asked all team members to request donated "grocery cards" from your local Safeway. They have graciously donated in past anywhere from $50-$100. (I sent you a sample letter in the email prior to this one.) If you get any donations for food, please contact Tiara.

Bar and Beverage:
This committee will be serving beverages at the bar. In 2006, the POA donated the beer on tab so I will call and ask if they will be doing that again. In past, we have had team members bring in a few bottles of wine to serve at the bar but for this year, Sandra has a connection that will donate wine and Wazhma has a box of wine that she will be donating as well. Best case scenario, we will have a few wineries at the event to serve, but if we cannot get them to attend they will still donate the wine. Just a thought but it might be nice to serve one specialty .. "a pink cocktail" ... if we choose to do that, the bar/beverage committee should decide what that might be and work on getting donations from Bevmo for liquor.

Silent Auction:
This committee will be setting up the Silent Auction, monitoring the bidding, and will collect money when the auction closes. This auction will raise the majority of the funds for our team and ALL TEAM MEMBERS must submit at least 4 items for the auction. Silent Auctions must be brought to me by Saturday, June 20th so I can start logging the items and creating the bidding sheets. Each donated item must accompany a silent auction donation form so that I know what team member submitted the donation and what company the donation came from. Remember, time shares, vacation homes are big ticket items so if you know someone who would donate one, please consider asking them. Don't forget "service" type items are popular too: one year we had "a meal a month" or "home baked desserts for a year" , babysitting services, homework tutors etc ...

Raffle: This committee will be responsible for pre selling raffle tickets in the control room and to co-workers, family and friends prior to the event and then selling more during the event. We will have at least one vacation package and many gift certificates. If you want to donate items to the raffle separate from the silent auction, please contact Paula Gallagher or Coco Salazar

Tickets / Door:
I'm working on designing the ticket and I am hoping to have them printed and ready to give out by next weekend, June 6th. For now, make a list of guests interested in coming and collect the money now.. you can give them their ticket when they come in. Those that are on this committee will be responsible for greeting guests and collecting tickets at the door.

Tshirts: My husband, Alex is working with our Tshirt vendor to have more shirts printed in time to sell at our benefit. On a side note, we have chosen new team shirts for this years walk - Tank tops as requested! Alex should have samples this coming week for you to try on. We'd like to submit our order for team shirts ASAP so that we have team shirts for you to take home the night of the event. I'll email you to let you know when the shirts come in for you to try on the different sizes. By popular demand, we will also be taking orders for team sweatshirts. Prices forthcoming.

POST MEETING - Monday June 29th at 6:00 pm (location to be determined) : There will be one final team meeting after this benefit where we will make sure everyone has met their fundraising goal, hand out money envelopes if you have not, talk about logistics of our walk weekend: carpooling, registering, team photo, packing, tent mates, hotel accommodations, and team shirts. Please please please mark this on your calender because it's our last meeting before the big weekend.

Think Pink and Let the Power of Pink Begin!!!!!

Tara Doxie